P3H3.org Terms & Conditions
Effective Date: April 20, 2025
Welcome to P3H3.org. Please read these Terms and Conditions ("Terms") carefully before accessing or using our website, online shop, or participating in any P3H3 event or activity. By using our site or services, purchasing wristbands, registering for events, or attending any P3H3-affiliated event, you agree to abide by these Terms. If you do not agree, please do not use our website or participate in our events.
1. Who We Are
P3H3.org (“P3H3,” “we,” “our,” “us”) operates as a private, adult-oriented social club and event organization, based in Olympia, WA, focused on the Hash House Harrier tradition with a unique, inclusive, and 420-friendly approach.
2. Eligibility
21+ Only: All P3H3 events and purchases are strictly for individuals age 21 or older. By participating or purchasing, you warrant you are of legal age.
Residency: P3H3 operates in the U.S.; by using the website, you confirm you are permitted to access and use our services under local, state, and federal law.
3. Wristband Sales, Merchandise, and Event Registration
Purchases: All sales are final. Wristbands, event entries, and merchandise purchases are non-refundable and non-transferable except as expressly stated in these Terms.
Order Processing: Orders are subject to acceptance and availability. We reserve the right to refuse or cancel any order at our discretion.
Event Cancellation: If P3H3 cancels an event, a refund or credit will be issued, minus any unrecoverable fees. We are not responsible for lost travel, lodging, or other costs.
Lost or Stolen Wristbands: Wristbands will not be replaced if lost, stolen, or damaged.
Pickup & Delivery: Wristbands are typically distributed at check-in. Other merchandise may be shipped or made available for pickup—details at checkout.
No Resale: Wristbands and tickets are for personal use only and may not be resold or transferred without prior written approval from P3H3 Mismanagement.
Proof of Purchase: You must present proof of purchase (digital or physical) to claim wristbands, merchandise, or event access.
4. Community Standards & Code of Conduct
Inclusion: P3H3 is an inclusive, judgment-free community. Discrimination, harassment, or hate speech (including but not limited to race, gender, orientation, age, ability, religion, or appearance) is strictly prohibited.
Consent: Zero tolerance for non-consensual behavior. Respect boundaries—verbal or physical. Violation may result in immediate removal and permanent ban, with no refund.
Substance Use: P3H3 is cannabis- and alcohol-friendly, but does not condone or permit illegal activity. You are solely responsible for your conduct and compliance with local laws.
BYOB / BYOBud: Bring your own (alcohol, cannabis, etc.), but public consumption is at your own risk. Do not share substances with minors or those who do not consent.
Prohibited Conduct: No illegal drugs (other than legal cannabis in permitted areas), weapons, violence, harassment, or property damage.
Event Removal: P3H3 reserves the right to refuse entry to, or eject, any person at any time for any reason, including (but not limited to) disruptive, unsafe, or illegal conduct.
5. Safety, Risk, and Waiver of Liability
Assumption of Risk: Participation in P3H3 events involves inherent risks, including physical activity, travel, outdoor terrain, and potential for injury, illness, or property loss. By attending, you voluntarily assume all risks.
Waiver & Release: By registering or attending, you agree to release, indemnify, and hold harmless P3H3.org, its officers, volunteers, Mismanagement (“MisMan”), members, agents, sponsors, and affiliates from any and all claims, liability, injury, loss, damage, or expenses arising from your participation, even if caused by negligence.
Medical Emergencies: You are responsible for your own health, fitness, and ability to participate. P3H3 is not responsible for providing medical care. In emergencies, we may contact emergency services at our discretion.
Waiver Signature: You may be required to sign a written waiver before participation. Failure to sign or complete the waiver will result in denied access, with no refund.
6. Payments & Refunds
Final Sale: All payments are processed securely via our designated payment provider (e.g., Cheddar Up, cash at event). No refunds except for event cancellation by P3H3 or as required by law.
Payment Info: We do not store your payment card details. Your transaction is handled by our third-party processor, subject to their terms.
Chargebacks: Unjustified chargebacks or payment disputes will result in removal from the community and denial of future event access.
7. Privacy Policy & Data Use
Data Collection: We collect personal information (name, contact info, hash name, etc.) as needed to process orders, check-in/out, and maintain records for community safety and event management.
Data Protection: We do not sell or rent your personal information. Data may be shared only with essential third-party services for order processing and event administration.
Photography & Media Release: By attending events, you grant P3H3.org the right to use photographs, video, or audio taken at events for community use (website, social media, promotional material, etc.). If you wish to opt out, notify us in writing prior to the event.
Cookies & Tracking: Our website may use cookies and analytics to enhance user experience.
8. Website Use
Intellectual Property: All content on P3H3.org (including text, images, designs, logos, and code) is the property of P3H3 or its licensors and may not be reproduced without written permission.
User-Generated Content: By submitting any content (text, images, comments) to P3H3.org, you grant us a royalty-free, perpetual, irrevocable license to use, reproduce, and display such content for community purposes.
Account Security: You are responsible for maintaining the confidentiality of your login information and for all activities under your account.
9. Accessibility & Accommodations
Inclusivity: P3H3 strives to accommodate participants of all abilities. Please contact us in advance with accessibility needs, dietary restrictions, or other requests so we can do our best to include you.
10. Limitation of Liability
No Guarantees: P3H3 does not guarantee uninterrupted service, event availability, or product supply.
Damages: To the maximum extent allowed by law, P3H3’s liability for any claim arising out of your use of the website, shop, or events is limited to the amount paid by you for the specific service or product.
Third-Party Links: P3H3.org may contain links to third-party websites. We are not responsible for their content, security, or privacy practices.
11. Indemnification
You agree to defend, indemnify, and hold harmless P3H3.org, its officers, volunteers, members, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including legal fees) arising from your breach of these Terms or your participation in any event.
12. Dispute Resolution
Jurisdiction: These Terms are governed by the laws of Washington State. Any dispute shall be resolved exclusively in the courts of Thurston County, WA.
Disputes: By agreeing to these Terms, you waive the right to participate in any class action or jury trial against P3H3.org.
13. Modifications
P3H3.org reserves the right to modify or update these Terms at any time. Notice of changes will be posted on this page. Continued use of our site or participation in events constitutes acceptance of revised terms.
14. Contact
For questions, accessibility requests, or concerns, contact us at Admin@P3H3.org or via our website contact form.
Summary Statement
Hash responsibly. Respect each other. Bring your own bud, snacks, and good vibes. By participating in P3H3, you accept these terms, our culture, and the weirdness that comes with it.
P3H3.org — Puff Puff Pass Hash House Harriers. Come high, come low, come however you are.
